A food-related trading company is seeking a Purchasing Coordinator to manage purchasing activities, inventory records, vendor communication, and sales support.
Salary
$45,000–$54,000 per year
Based on experience and qualifications
Key Responsibilities
Purchasing and Inventory Management — 80%
Coordinate the local purchasing of frozen and dry food products, supplies, and non-food items
Develop and maintain positive relationships with vendors
Negotiate pricing and coordinate transportation and delivery schedules
Support product development and quality assurance activities
Create and manage purchase orders based on sales volume and inventory levels
Maintain accurate inventory, pricing, receiving, and sales data in the company’s ERP system
Review and process receipts and invoices for payment
Calculate product costs, pricing, and profit margins
Communicate with trucking companies and vendors to ensure timely delivery
Work with warehouse staff to confirm product quantity, quality, location, and proper receiving
Review inventory regularly and resolve discrepancies with the warehouse team
Help ensure food products comply with applicable FDA, USDA, HACCP, and food safety requirements
Create promotional flyers and product catalogs
Coordinate semiannual inventory counts, which may occasionally take place on weekends
Attend company events or functions outside regular business hours as needed
Perform other purchasing-related duties as assigned
Office and Sales Support — 20%
Answer incoming phone calls
Report inventory shortages, delays, or service issues to the appropriate team member
Work with the sales team to monitor open purchase orders and ensure timely completion
Prepare and update monthly sales reports and related materials
Qualifications
High school diploma or equivalent required
Bachelor’s degree in business or a related field preferred
At least 2 years of relevant purchasing, inventory, or supply chain experience
Food industry experience preferred
Business-level English skills in speaking, listening, reading, and writing
Business-level Japanese preferred
Advanced Microsoft Office skills, especially Excel
Experience using ERP or inventory management systems preferred
Strong mathematical skills, including profit margin, markup, discount, measurement conversion, and inventory calculations
Excellent organizational and time-management skills
Strong attention to detail
Effective communication, customer service, and problem-solving skills
Ability to work independently and as part of a team
Ability to manage changing priorities and workloads
Knowledge of Japanese food products, sake, or Japanese culture preferred
Physical and Work Requirements
Ability to sit and use a computer for extended periods
Ability to walk, stand, reach, bend, kneel, and occasionally lift or move up to 50 pounds
Office noise levels may range from normal to loud
Availability to work occasional weekends or attend events outside regular business hours
Ideal Candidate
The ideal candidate is organized, detail-oriented, and comfortable working with vendors, warehouse staff, sales teams, and transportation providers. This position is a good fit for someone with purchasing or inventory experience who enjoys working in a fast-paced food-related business.
