Employment Type: Full-time (contract with potential for direct hire)
Work Style: Hybrid (3 days onsite)
Position Overview
We are looking for a bilingual administrative professional to support daily business operations in a corporate office. This role provides administrative support to executives and multiple departments, while assisting with office operations, HR-related tasks, and document management.
Responsibilities
Support executives with scheduling, travel arrangements, meetings, and expense reports
Prepare reports, presentations, and business documents
Organize and maintain files using Microsoft 365, including Outlook, Teams, SharePoint, and Excel
Assist with onboarding, HR administration, and employee support
Coordinate office operations, vendors, and company events
Work with internal teams on various administrative projects
Perform general office and administrative duties as needed
Qualifications
Required
Business-level Japanese and English
3–6 years of administrative or office support experience
Proficiency in Microsoft 365 (Outlook, Excel, Teams, SharePoint)
Strong communication and organizational skills
Associate's degree or equivalent work experience
Preferred
Bachelor's degree
Executive support experience
Experience with Microsoft Copilot, SAP Concur, or similar business systems
What We Offer
Hybrid work schedule
Opportunity for direct hire after the initial contract
