Deputy Director -Japanese Bilingual

Organization: NPO

Position Title: Deputy Director -Japanese Bilingual

Reports To: Executive Director

Employment: Full-Time, Direct Hire, Exempt

Salary Range: 87K (DOE)

Benefits: Health/Dental/Vision Insurance

Work Location: Foster, City, CA Minimum of 3 days per week in the office (with additional days required as needed)

Start Date: ASAP

POSITION TITLE: Deputy Director [Full-time]

REPORTS TO: Executive Director

Status: Exempt

POSITION SUMMARY:

The Deputy Director supports the Executive Director and is responsible for both strategic program development and operational execution of activities. This role balances program design, stakeholder engagement, and day-to-day operations while ensuring effective delivery of programs and services.

MAJOR RESPONSIBILITIES:

1.      Program Development & Event Management:

– Develop, implement, and manage programs aligned with organization’s mission

– Manage signature and annual events

– Support program design and topic development

– Coordinate with Committees and stakeholders

– Recruit speakers and develop program content

– Manage logistics, staff, and execution of events

– Support budget planning and execution

2.      Operational & Office Management:

– Oversee daily operations and execution of programs

– Coordinate internal task assignments and accountability

– Manage workload balancing and scheduling

– Support office operations and administrative functions

– Provide backup support during peak periods

3.      Committee & Stakeholder Management:

– Collaborate with Committees and Board leadership

– Improve program ownership across Committees

– Coordinate with community and external stakeholders

– Represent organization as needed

4.      Communication & Information Management:

– Manage membership communication and inquiries

– Track and analyze program data and engagement

– Support bilingual communications

– Manage communication materials and announcements

5.      Digital Platform & Systems:

– Support use of event and digital tools

– Improve operational workflows and systems

6.      Board / Committee Support:

– Prepare reports and presentations

– Support Board meeting logistics and materials

– Manage Board calendar and communications

7.      Additional Responsibilities:

– Support external relations activities

– Assist with internal process improvements

– Perform other duties as assigned

8.      KNOWLEDGE, SKILLS, AND ABILITIES:

– Bachelor’s Degree required

– 2–5 years of relevant experience

– Strong communication skills (Japanese & English)

– Strong organizational and multitasking skills

– Ability to manage ambiguity and work under pressure

– Proficiency in Microsoft Office and digital tools

9.      WORKING CONDITIONS:

– Office / Hybrid work environment

–  Minimum of 3 days per week in the office (with additional days required as needed)

–  Potential for weekend work due to events or related activities

–  Heavy computer usage

–  Occasional travel

–  Requires bending, reaching and lifting up to 20 lbs.