Administrative Assistant

Japanese manufacturing company currently hiring for an administrative position (covering accounting and general affairs).

This role supports a wide range of functions including Accounting, HR, Administration, Legal, and IT, while maintaining a safe and comfortable office environment. The position requires accurate and timely processing of tasks, compliance with regulations, and strict confidentiality.

Key Responsibilities

■ Administration (50%)

• Manage office supplies, company cell phones, company vehicles, and other equipment

• Maintain and organize contracts, insurance documents, and other corporate records accurately and on time

• Coordinate with the office manager to ensure a safe and comfortable workplace

■ Accounting (50%)

• Process and prepare accounting data entries accurately and in a timely manner using ERP and other systems

• Ensure compliance with US GAAP and other relevant regulations

• Support accounting and tax-related requirements

Qualifications

• Bachelor’s degree preferred, or 3–4 years of related experience (or equivalent combination)

• Background in sales, accounting, or supply chain within the automotive industry is a plus

• Valid driver’s license required

• Ability to travel occasionally (by car or plane) to visit customers/vendors

Work Environment

• Office-based role with hybrid work arrangement

• Use of standard office equipment and software (Windows, MS Office, etc.)

• Moderate noise level

• Training will be provided

Physical Requirements

• Ability to lift up to 50 lbs occasionally

• Ability to read and analyze data on screens and documents

• Strong verbal and written communication skills

• Ability to multitask and manage multiple projects

• Occasional travel, including early morning or late evening schedules

This is a well-rounded administrative role ideal for someone who is detail-oriented, organized, and comfortable handling both office operations and accounting tasks in a collaborative environment.