Payroll Specialist — Japanese Company
Location: New York, NY (Hybrid: 4 days onsite)
Hours: Mon–Fri, 9:00 AM–6:00 PM plus occasional overtime work
Salary: $65–$115K (DOE)
Payroll Specialist
A Japanese company is looking for a detail-oriented Payroll Specialist to manage accurate, end-to-end payroll processing for employees. This role plays a key part in ensuring payroll compliance, data integrity, and smooth payroll operations while partnering closely with HR, Finance, and external vendors.
Job responsibilities
Payroll Processing
- Manage end-to-end payroll for salaried and hourly employees
- Ensure payroll is processed accurately and on time
- Review payroll data including new hires, terminations, salary changes, bonuses, commissions, and deductions
Compliance & Reporting
- Ensure compliance with federal, state, provincial, and local payroll regulations
- Manage payroll tax filings, remittances, and year-end processes (W-2s, T4s, etc.)
- Stay current on payroll legislation and apply updates as needed
GL & Reconciliations
- Prepare monthly payroll-related journal entries
- Reconcile payroll accounts and resolve discrepancies
- Partner with Finance on month-end and year-end close
Systems & Data Management
- Maintain accurate and confidential payroll records
- Support system updates, testing, and payroll audits
- Respond to employee payroll inquiries with professionalism and clarity
Collaboration
- Work closely with HR to ensure accurate employee data
- Liaise with external payroll and benefits vendors
- Provide payroll reporting and updates to Finance and leadership
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred)
- 5+ years of payroll experience with hands-on U.S. and Canada payroll processing
- Strong knowledge of payroll regulations and tax requirements in both countries
- Experience with payroll systems and HRIS platforms
- High attention to detail and strong problem-solving skills
- Ability to meet deadlines in a fast-paced environment
- Strong communication skills and ability to work cross-functionally
To apply please email your resume to myamamoto@pasona.com