Position: Administrative Coordinator
Location: Torrance, CA | 100% Onsite
Work Hours: 8:30 AM – 5:00 PM or 9:00 AM – 5:30 PM
Salary: $50-55k/year (DOE)
Working Hours: 8 hours/day, 40 hours/week
Benefit: Outstanding benefits package including full coverage of health, dental, and vision insurance for employee and family members.
Flexible working hours available; early departures for childcare or personal reasons can be arranged upon request.
This position is responsible for a broad range of duties related to overall office operations. In addition to office administration, the role includes HR support and basic accounting support functions.
Office Operations
- Manage office supply inventory, including purchasing, reordering, and vendor coordination
- Manage facility operations for the company-owned building, including coordination with external vendors for repairs and maintenance
- Monitor the operation of office IT equipment and software, and liaise with external IT consulting firms as needed
- Manage and track office assets to ensure accountability, prevent unauthorized use, and maintain clear visibility of asset locations
- Conduct safety and compliance checks within the building
- Greet visitors and handle deliveries
- Receive and distribute mail
- Monitor office cleanliness and provide instructions to cleaning vendors
HR Support
- Maintain records of employee paid vacation and sick leave
- Receive and process expense reimbursement reports
- Respond to employee inquiries regarding benefits such as health insurance, including coordination with insurance providers or agents
- Manage company vehicles, including lease renewals, new lease arrangements, registration, and insurance
Accounting Support (No prior accounting experience required)
- Receive checks and prepare deposits
- Transfer required documentation to the accounting team
- Issue and mail payment checks
Qualifications/preferred experience
- Strong organizational and multitasking skills
- Effective communication with employees, vendors, and visitors (Bilingual in Japanese and English)
- Ability to work independently and take ownership of tasks
- Basic computer skills (Word, Excel, email, internet research)
- Experience in office administration or HR support job
- Flexibility and problem-solving ability
- Interest or willingness to learn to handle IT related issues or facility maintenance
- Vendor management or coordination experience