Work Style: Onsite (This position is not hybrid or remote)
Position Summary
A global company is seeking a Japanese Bilingual Executive Assistant to provide administrative support to Executives. This role requires strong organizational skills, discretion, and the ability to communicate effectively in both English and Japanese within a professional, multicultural business environment.
Key Responsibilities
Provide high-level administrative support to Executives
Manage calendars, meetings, travel arrangements, and transportation
Coordinate internal meetings, company events, vendor discussions, and presentations
Support communication between Japanese and English-speaking stakeholders
Prepare correspondence, reports, and summaries
Process expense reports and reimbursements
Assist with executive-hosted meetings and company events
Serve as a point of contact for visitors and external partners
Maintain confidential files, records, and documents
Perform additional administrative duties as assigned
Qualifications
Required:
Associate degree or equivalent experience
Minimum 3 years of administrative or executive assistant experience
Business-level English communication skills
Strong attention to detail and ability to manage priorities
Professional, reliable, and proactive
Preferred:
Japanese–English bilingual proficiency
Experience supporting senior leadership
Experience in a Japanese or global company environment
Strong cross-cultural communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with SAP Concur is a plus
Working Conditions
Monday–Friday schedule
Occasional evenings or weekends may be required
Up to 10% travel
Ability to lift up to 25 lbs occasionally
Benefits
Medical, Dental, Vision & 401(k) matching
Company-paid STD, LTD, Life Insurance & AD&D
Paid time off (vacation & sick leave granted at the beginning of the year)
15 paid holidays
Parental leave
Tuition reimbursement
Behavioral health support
Additional Information
Visa sponsorship is not available for this position