Executive Assistant – Japanese Bilingual

Executive Assistant

Location: Burlington, Ontario

Hours: Monday to Friday, 9:00 AM – 5:00 PM

Employment Type: Permanent, Full-Time

Compensation: $60,000–$65,000 per year + full benefits

About the Role

Our client in Burlington is seeking a bilingual Executive Assistant (Japanese/English) to provide professional administrative support to the President and the team.

This position offers a stable, long-term opportunity in a supportive environment where attention to detail, communication, and teamwork are valued. You’ll play a key role in facilitating smooth operations and cross-cultural communication within an international business setting.

Key Responsibilities:

Interpretation & Translation

• Translate complex technical and business documents (Japanese ↔ English) with accuracy and professionalism
• Provide real-time interpretation during meetings to ensure smooth communication between Japanese- and English-speaking participants

Office Administration

• Manage office supplies, handle mail and deliveries, and maintain an organized office environment
• Coordinate business travel arrangements and maintain staff travel schedules
• Track vacation schedules and help uphold office policies

Vendor & Facilities Management

• Coordinate repairs, maintenance, and building access with vendors and facility teams
• Maintain inventory of kitchen and stationery supplies

Front Desk & Events

• Greet visitors warmly and manage incoming calls in a professional manner
• Support company events, meetings, and team gatherings

Bookkeeping & Reporting

• Handle day-to-day bookkeeping transactions and reconciliations
• Prepare and distribute basic financial reports, resolving any discrepancies as needed

General Support

• Provide administrative support to the President and other team members as required

Qualifications:

• Minimum 2 years of office administration or related business experience
• Professional and positive attitude with excellent communication skills
• Strong organizational and multitasking abilities
• Able to work independently and as part of a team
• Problem-solving mindset and initiative to take ownership of tasks
• Fluent in Japanese and English (speaking, reading, and writing)

Why You’ll Love This Opportunity

• Stable, full-time position with a reputable global company
• Supportive and collaborative work culture
• Opportunities to grow professionally and expand your skills
• Monday–Friday schedule with work-life balance
• Comprehensive benefits package

Please send your resume and inquiries to:

Attn: Fumie Wada

fwada@pasona.com

www.pasona.com

We thank all applicants for their interest. Only those selected for an interview will be contacted.