Administrative Assistant -Japanese bilingual-

Job No. 37526
Country United States
City Bloomingdale - Illinois United States
Salary $40,000 - $40,000
Job Description

General Position Summary

This position is responsible for providing a wide range of administrative and office support activities to facilitate the efficient operation or the organization.

Essential Job Functions


  • Provides support to the coordinators.
  • Translates (Japanese to English, English to Japanese) written materials and translate verbally.
  • Sorts and distributes incoming correspondence.
  • Processes Travel Requests.
  • Processes Expense Reports.
  • Contact person for vendors (landline, cell phones, building maintenance, hotels, printers,etc).
  • Company phones/cell phones administration.
  • Processes Purchase Requisition forms.
  • Company cars maintenance.
  • Maintains office supplies inventory.
  • Coordinates maintenance of office equipment.
  • Organization of the office.
  • Manage security card.


  • Makes efforts to gain product knowledge and familiarize with the product markets.
  • Seeks constant improvement, more efficient and less expensive ways and means in work processes.
  • Performs special projects and other miscellaneous duties as assigned by the PA Manager.
  • Reports to work daily (M-F) based on company schedule and complies with all company policies and procedures.
  • Follows up to complete any assigned work.
  • Maintains high ethical standards in the workplace.
  • Maintains good communication with supervisors, staff members and outside contacts.
  • Responsible for maintaining a clean and safe working area

Job Competencies (Knowledge, Skills, & Abilities)


  • Analysis – Critically and carefully examines facts or data to develop a hypothesis or theory. Undertakes course of action to verify or disprove assumptions. Identifies causes of problems, secure relevant information, and recommends solutions. Conducts research and analysis to determine whether a concept or plan can effectively be put into action.
  • Math Skills – Ability to productively work with numbers and accurately perform arithmetical, algebraic or geometric calculations as needed.
  • Technical Communication – Able to communicate (reading, writing, speaking) by using the specialized vocabulary, terminology and concepts.
  • Language - Superior English and Japanese language skills. Native or native-like Japanese proficiency preferred.


Attention to Detail, Office Equipment Usage, Computer Usage, Proficient in Microsoft Office (Word, Excel, PowerPoint), Multi-Tasking, Problem Solving, Team Participation, Motivation to Learn New Skills

  • Associate’s degree (A.A.) or equivalent from two-year college or technical school.
  • Driver’s license
  • May travel occasionally by automotive
Term Perm
Visa No
Benefit Package Health Ins,Dental Ins,Vision Ins,401k
Required Experience Entry Level (less than 2 years of experience)
Required Education Not Specified
Contact Mari Tanaka: 8472619191



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