{"id":27036,"date":"2026-11-10T21:09:51","date_gmt":"2026-11-10T21:09:51","guid":{"rendered":"https:\/\/www.pasona.com\/job\/063505\/"},"modified":"2026-11-10T21:09:51","modified_gmt":"2026-11-10T21:09:51","slug":"063505","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/063505\/","title":{"rendered":"HR &amp; Executive Assistant"},"content":{"rendered":"<p><strong>Location:<\/strong> Itasca, IL<\/p>\n<p><\/p>\n<p><strong>About the Role<\/strong><\/p>\n<p>A Japanese-affiliated company is seeking a Japanese-English bilingual HR &amp; Executive Assistant to support human resources, office administration, and executive activities.<\/p>\n<p>This role involves coordinating visits from Japanese headquarters, assisting expatriates with relocation and daily living needs, and providing interpretation and translation support. The ideal candidate is organized, detail-oriented, and comfortable handling confidential information.<\/p>\n<p><\/p>\n<p><strong>Key Responsibilities<\/strong><\/p>\n<p><\/p>\n<p><strong>Executive &amp; Bilingual Support<\/strong><\/p>\n<ul>\n<li>Coordinate visits from Japanese headquarters personnel and VIP guests, including hotel reservations, transportation, business meals, and meeting arrangements.<\/li>\n<li>Assist Japanese expatriates with relocation and repatriation, including housing arrangements, Social Security numbers, driver\u2019s licenses, and related administrative needs.<\/li>\n<li>Provide Japanese-English interpretation for meetings and translate documents, meeting minutes, emails, and company announcements.<\/li>\n<\/ul>\n<p><strong>Human Resources Support<\/strong><\/p>\n<ul>\n<li>Assist with recruitment, including recruiter communication, candidate screening, interview scheduling, background checks, and offer letter distribution.<\/li>\n<li>Support onboarding and offboarding, maintain Form I-9 records, and update employee training records.<\/li>\n<li>Maintain employee attendance, working-hour, and leave records.<\/li>\n<li>Assist with 401(k) administration, including enrollments, terminations, employee communications, and contribution-related processes.<\/li>\n<li>Support medical insurance renewals, enrollments, changes, and cancellations, as well as Affordable Care Act (ACA) reporting.<\/li>\n<li>Maintain company policies, internal forms, templates, and required workplace postings.<\/li>\n<li>Help coordinate company events, service anniversary recognition, employee gifts, and birthday leave reminders.<\/li>\n<\/ul>\n<p><strong>General Office Administration<\/strong><\/p>\n<ul>\n<li>Assist with business insurance renewals and policy changes, including general liability and business auto coverage.<\/li>\n<li>Coordinate communications with insurance providers regarding workplace incidents.<\/li>\n<li>Arrange periodic Motor Vehicle Record (MVR) checks.<\/li>\n<li>Order business cards, maintain the internal company directory, and make basic website updates.<\/li>\n<li>Provide progress updates to management and assist with other related duties as needed.<\/li>\n<\/ul>\n<p><strong>Qualifications<\/strong><\/p>\n<ul>\n<li>Business-level proficiency in both Japanese and English, including business writing and basic interpretation and translation.<\/li>\n<li>Basic proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.<\/li>\n<li>Strong organizational and time-management skills, with attention to accuracy and deadlines.<\/li>\n<li>Ability to handle employee information and company records with discretion and confidentiality.<\/li>\n<li>Previous experience in office administration, administrative assistance, reception, customer service, or a related field.<\/li>\n<li>Experience in a Japanese-affiliated company or bilingual business environment is preferred.<\/li>\n<li>Valid driver\u2019s license and ability to safely operate a company vehicle when required.<\/li>\n<\/ul>\n<p><strong>Travel &amp; Work Environment<\/strong><\/p>\n<ul>\n<li>Overnight travel is generally not required.<\/li>\n<li>Occasional local travel is required for visitor transportation, expatriate assistance, and other administrative needs.<\/li>\n<li>Duties involve prolonged desk and computer work, use of standard office equipment, and occasional lifting and carrying of documents, supplies, samples, or equipment.<\/li>\n<li>Occasional visits to manufacturing facilities or customer sites may be required.<\/li>\n<\/ul>\n<p>Additional related responsibilities may be assigned as business needs evolve.<\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-27036","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>HR &amp; 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