{"id":25795,"date":"2026-07-20T21:53:36","date_gmt":"2026-07-20T21:53:36","guid":{"rendered":"https:\/\/www.pasona.com\/job\/062708\/"},"modified":"2026-07-20T21:54:21","modified_gmt":"2026-07-20T21:54:21","slug":"062708","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/062708\/","title":{"rendered":"Administrative Assistant (Temp-to-Hire)"},"content":{"rendered":"<p><span style=\"font-size: 16px\">Administrative Assistant (Temp-to-Hire) \u2013 Somerset, NJ<\/span><\/p>\n<p><\/p>\n<h2>Position Summary<\/h2>\n<p>A global company in Somerset, NJ is seeking a detail-oriented Administrative Assistant to support the Sales and Operations team. This position is responsible for processing customer orders, coordinating shipments, and maintaining accurate records using the company&#039;s accounting and inventory systems. The role also requires regular communication with customers, vendors, warehouses, and internal departments to ensure smooth order fulfillment and delivery.<\/p>\n<p><\/p>\n<p>Employment Type: <\/p>\n<p>Temp-to-Hire (3-month temporary assignment with potential for direct hire based on performance)<\/p>\n<p><\/p>\n<p>Department: Printer Business Department<\/p>\n<p>Employment Status: Full-Time, Non-Exempt<\/p>\n<p>Location: Somerset, NJ<\/p>\n<p>Work Schedule: Monday\u2013Friday, 9:00 AM \u2013 5:00 PM (1-hour unpaid lunch)<\/p>\n<p>Hourly Rate: $23.00\u2013$30.00\/hour<\/p>\n<p>Start Date: ASAP<\/p>\n<p>Work Arrangement: On-site Monday through Friday during the first 3 months, followed by a hybrid schedule upon successful conversion.<\/p>\n<p><\/p>\n<h2>Key Responsibilities<\/h2>\n<ul>\n<li>Prepare sales contracts, purchase orders, delivery orders, and shipping instructions.<\/li>\n<li>Coordinate inbound and outbound shipments and arrange deliveries with warehouse partners.<\/li>\n<li>Process customer orders and shipment information through the company&#039;s internal systems.<\/li>\n<li>Assist Sales and Operations Managers with daily administrative tasks.<\/li>\n<li>Communicate with customers regarding order confirmations, pricing, product availability, order processing, and delivery schedules.<\/li>\n<li>Enter import\/export shipment information and inventory data into internal systems and third-party warehouse EDI platforms.<\/li>\n<li>Issue purchase orders to vendors and process payment information within internal systems.<\/li>\n<li>Prepare shipping labels for documents and product samples.<\/li>\n<li>Collaborate closely with warehouse teams to ensure timely and accurate shipments.<\/li>\n<li>Work with the Accounting Department to resolve AR\/AP discrepancies and related issues.<\/li>\n<li>Review monthly aging reports, document reasons for outstanding balances, update internal records, notify management of collection status, and follow up with customers regarding overdue payments.<\/li>\n<li>Build and maintain professional relationships with customers, vendors, and internal teams.<\/li>\n<\/ul>\n<h2>Qualifications<\/h2>\n<h3>Required Experience &amp; Skills<\/h3>\n<ul>\n<li>Minimum 3 years of administrative experience.<\/li>\n<li>Strong attention to detail and accuracy when reviewing and entering data.<\/li>\n<li>Excellent verbal and written English communication skills.<\/li>\n<li>Strong organizational and time management skills.<\/li>\n<li>Ability to work independently as well as collaboratively in a team environment.<\/li>\n<li>Proficiency in Microsoft Office (Excel, Word, Outlook).<\/li>\n<li>Ability to learn and utilize company systems on a daily basis.<\/li>\n<li>High School Diploma or equivalent.<\/li>\n<\/ul>\n<h3>Preferred Qualifications<\/h3>\n<ul>\n<li>Advanced Microsoft Excel skills.<\/li>\n<li>Experience building strong relationships with customers, vendors, and internal stakeholders.<\/li>\n<li>Knowledge of import\/export terminology and logistics processes.<\/li>\n<\/ul>\n<p><strong>Benefits (Upon Direct Hire)<\/strong><\/p>\n<p>401(k)<\/p>\n<p>Medical, Dental &amp; Vision Insurance<\/p>\n<p>Life Insurance<\/p>\n<p>Disability Insurance<\/p>\n<p>Paid Time Off (PTO)<\/p>\n<p>Paid Holidays<\/p>\n<p><\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-25795","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/25795","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=25795"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=25795"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=25795"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}