{"id":25685,"date":"2026-07-09T19:48:32","date_gmt":"2026-07-09T19:48:32","guid":{"rendered":"https:\/\/www.pasona.com\/job\/062630\/"},"modified":"2026-07-09T19:48:32","modified_gmt":"2026-07-09T19:48:32","slug":"062630","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/062630\/","title":{"rendered":"Executive Assistant"},"content":{"rendered":"

Executive Assistant (Japanese Bilingual)<\/strong><\/h1>\n

Location:<\/strong> San Diego, CA<\/p>\n

Work Style:<\/strong> Hybrid (3 days in-office \/ 2 days remote)<\/p>\n

Employment Type:<\/strong> Full-Time<\/p>\n

Japanese Language:<\/strong> Business Fluency Required<\/p>\n

Salary Range: <\/strong>75-83K\/year<\/p>\n

<\/p>\n

About the Company<\/h2>\n

A global technology and entertainment company is seeking a highly organized and proactive Japanese Bilingual Executive Assistant<\/strong> to provide comprehensive administrative support to senior executives and their teams.<\/p>\n

This position requires exceptional organizational skills, sound judgment, professionalism, and the ability to manage confidential information while supporting a fast-paced international business environment.<\/p>\n

<\/p>\n

Position Summary<\/h2>\n

The Executive Assistant will provide high-level administrative support to senior executives and cross-functional teams. This role involves calendar management, travel coordination, meeting support, communication tracking, project coordination, and general executive office administration.<\/p>\n

The ideal candidate is detail-oriented, resourceful, highly organized, and able to anticipate business needs while maintaining a high level of professionalism and confidentiality.<\/p>\n

<\/p>\n

Key Responsibilities<\/h2>\n
    \n
  • Provide comprehensive administrative support to senior executives and their teams.<\/li>\n
  • Coordinate meetings, including scheduling conference rooms, sending invitations, arranging audiovisual support, preparing visitor access, and coordinating catering.<\/li>\n
  • Prepare meeting agendas, organize presentation materials, document action items, and follow up on outstanding tasks.<\/li>\n
  • Manage executive calendars and assist with scheduling priorities.<\/li>\n
  • Coordinate domestic and international business travel, including flights, hotels, rental cars, and itineraries.<\/li>\n
  • Prepare and process expense reports accurately and in a timely manner.<\/li>\n
  • Create presentations, spreadsheets, reports, correspondence, and other business documents.<\/li>\n
  • Maintain confidential files and records while ensuring proper document organization and archiving.<\/li>\n
  • Prepare and distribute documents requiring electronic signatures.<\/li>\n
  • Coordinate employee onboarding and offboarding activities.<\/li>\n
  • Work closely with Facilities and IT teams to coordinate office support requests.<\/li>\n
  • Order and maintain office and departmental supplies.<\/li>\n
  • Coordinate procurement and distribution of promotional materials and branded merchandise.<\/li>\n
  • Assist with organizing team meetings, employee events, and team-building activities.<\/li>\n
  • Track contracts, approval workflows, and departmental documentation.<\/li>\n
  • Monitor communication items, follow-ups, key correspondence, and project milestones across multiple stakeholders.<\/li>\n
  • Prepare monthly newsletters and internal communications.<\/li>\n
  • Maintain department calendars, including key milestones, workshops, and vacation schedules.<\/li>\n
  • Build effective working relationships across departments and support cross-functional collaboration.<\/li>\n
  • Perform additional administrative duties and special projects as assigned.<\/li>\n<\/ul>\n

    Qualifications<\/h2>\n

    Required<\/h3>\n
      \n
    • Business-level fluency in Japanese and English<\/strong> (spoken and written).<\/li>\n
    • Minimum 5 years of Executive Assistant or senior-level administrative experience<\/strong> supporting executives.<\/li>\n
    • Excellent organizational and time management skills with exceptional attention to detail.<\/li>\n
    • Ability to prioritize multiple tasks and work effectively in a fast-paced environment.<\/li>\n
    • Strong problem-solving skills and the ability to anticipate executive and team needs.<\/li>\n
    • Excellent verbal and written communication skills.<\/li>\n
    • Professional demeanor with the ability to handle highly confidential information.<\/li>\n
    • Strong interpersonal skills and ability to collaborate across departments.<\/li>\n
    • Advanced proficiency in Microsoft Office, including: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote,<\/li>\n
    • Must be authorized to work in the United States.<\/li>\n<\/ul>\n

      Preferred<\/h3>\n
        \n
      • Bachelor's degree preferred.<\/li>\n
      • Experience supporting executives in a multinational or global organization.<\/li>\n
      • Experience coordinating international travel and cross-functional business activities.<\/li>\n<\/ul>\n

        Benefits<\/h2>\n

        The company offers a comprehensive benefits package, including:<\/p>\n

          \n
        • Competitive salary<\/li>\n
        • Hybrid work schedule<\/li>\n
        • Medical, dental, and vision insurance<\/li>\n
        • Health Savings Account (HSA) and Flexible Spending Account (FSA)<\/li>\n
        • Employee Assistance Program (EAP)<\/li>\n
        • Life insurance<\/li>\n
        • Short-term and long-term disability insurance<\/li>\n
        • Paid parental leave<\/li>\n
        • 401(k) with company matching<\/li>\n
        • Education assistance and professional development programs<\/li>\n
        • Paid vacation, holidays, sick leave, and seasonal company holidays<\/li>\n
        • Employee referral program<\/li>\n
        • Employee stock purchase program<\/li>\n
        • Employee discount programs<\/li>\n
        • Career growth opportunities within a global organization<\/li>\n<\/ul>\n

          This position offers an excellent opportunity to support executive leadership while working in a collaborative, international environment with strong career development and comprehensive employee benefits.<\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-25685","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/25685","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=25685"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=25685"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=25685"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}