{"id":25560,"date":"2026-06-30T20:30:02","date_gmt":"2026-06-30T20:30:02","guid":{"rendered":"https:\/\/www.pasona.com\/job\/062531\/"},"modified":"2026-07-21T19:14:22","modified_gmt":"2026-07-21T19:14:22","slug":"062531","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/062531\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p><strong>Administrative Assistant<\/strong><\/p>\n<p><strong>Location:<\/strong> Houston, TX<\/p>\n<p><strong>Compensation:<\/strong> Approx. $28\/hr<\/p>\n<p><strong>Hours:<\/strong> Monday\u2013Friday approx. 8am~5pm; evening meetings from approximately 5:00 PM\u20139:00 PM may occur 1\u20132 times per week and may be attended from home<\/p>\n<p><strong>Employment Type:<\/strong> 9month full-time temporary position, non-exempt<\/p>\n<p><\/p>\n<p><em>\u203bApplications will only be considered from candidates who meet the listed job-related qualifications. Please review thoroughly before submitting your application.\u203b<\/em><\/p>\n<p><\/p>\n<p><strong>Japanese language ability required.<\/strong> This role requires clear communication in Japanese and English for business meetings, written correspondence, documentation, follow-up, and coordination with internal and external stakeholders.<\/p>\n<p><\/p>\n<p><strong>Company Overview<\/strong><\/p>\n<p>A corporate services organization is seeking an Administrative Assistant to support IT department operations through meeting coordination, documentation, issue tracking, invoice-related communication, and event preparation support.<\/p>\n<p><\/p>\n<p><strong>Position Summary<\/strong><\/p>\n<p>The Administrative Assistant will provide comprehensive administrative support to help ensure smooth IT department operations. This role requires strong organization, attention to detail, follow-through, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include coordinating meetings, preparing meeting notes and task lists, maintaining trackers and business documents, supporting manager workflows, and assisting with department-hosted events.<\/p>\n<p><\/p>\n<p><strong>Key Responsibilities<\/strong><\/p>\n<ul>\n<li>Coordinate and manage schedules for business meetings with staff and business partners<\/li>\n<li>Attend meetings and prepare meeting notes, task lists, and follow-up items<\/li>\n<li>Create, update, and follow up on issue management trackers, business partner lists, budget management sheets, and related documents<\/li>\n<li>Prepare documentation and operational manuals for manager work processes<\/li>\n<li>Create and maintain office documents, spreadsheets, and presentations as instructed<\/li>\n<li>Manage paper and electronic documents, including mailing, copying, filing, and organizing records<\/li>\n<li>Communicate with third-party accounting vendors to support smooth invoice management and avoid misunderstandings<\/li>\n<li>Support preparation for IT department-hosted events, including events planned for October<\/li>\n<li>Perform other related administrative duties as assigned<\/li>\n<\/ul>\n<p><strong>Qualifications<\/strong><\/p>\n<p><strong>Required:<\/strong><\/p>\n<ul>\n<li>High school diploma or equivalent<\/li>\n<li>Minimum 3 years of administrative experience in a similar or related role<\/li>\n<li>Expert-level Japanese and English communication ability for meetings, documentation, correspondence, and stakeholder follow-up<\/li>\n<li>Proficiency with Microsoft Office, including PowerPoint, Word, Excel, and Outlook<\/li>\n<li>Strong organizational skills, attention to detail, and ability to manage multiple priorities<\/li>\n<li>Strong written, verbal, and interpersonal communication skills<\/li>\n<li>Ability to take initiative, anticipate needs, and follow up with minimal direction<\/li>\n<\/ul>\n<p><strong>Preferred:<\/strong><\/p>\n<ul>\n<li>Associate degree or equivalent<\/li>\n<\/ul>\n<p><strong>Other Details<\/strong><\/p>\n<ul>\n<li>Travel: 0%<\/li>\n<li>Standard Monday\u2013Friday workweek<\/li>\n<li>Evening meeting participation may be required once or twice per week, approximately between 5:00 PM and 9:00 PM; participation from home is acceptable<\/li>\n<li>Physical requirements include sitting for extended periods, standing, walking, talking, hearing, frequently lifting\/moving up to 10 pounds, and occasionally lifting\/moving up to 25 pounds<\/li>\n<\/ul>\n<p><em>\u203bThis role may include additional responsibilities as needed based on business needs.\u203b<\/em><\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-25560","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/25560","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=25560"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=25560"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=25560"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}