{"id":25342,"date":"2026-06-15T22:20:51","date_gmt":"2026-06-15T22:20:51","guid":{"rendered":"https:\/\/www.pasona.com\/job\/062464\/"},"modified":"2026-06-15T22:20:51","modified_gmt":"2026-06-15T22:20:51","slug":"062464","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/062464\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p><strong style=\"font-size: 14px\">Japanese trading company is seeking an Administrative Assistant to support its Aerospace Business Team in Schaumburg, IL. Japanese language skills are a plus, but not required.<\/strong><\/p>\n<p><\/p>\n<p><span style=\"font-size: 11pt\">Department:\u00a0\u00a0Aerospace Business Team<\/span><\/p>\n<p><span style=\"font-size: 11pt\">Status:\u00a0Non-Exempt, Full time (Temp Staff)<\/span><\/p>\n<p><span style=\"font-size: 11pt\">Salary:\u00a0\u00a0\u00a0$20~$23\/hour plus overtime <\/span><\/p>\n<p><span style=\"font-size: 11pt\">Working Hours:<\/span><span style=\"font-size: 14.6667px\"> 35hours \/WEEK \/<\/span><span style=\"font-size: 11pt\">\u00a09am to 5pm from Mon to Fri (1 hours unpaid lunch) with overtime <\/span><\/p>\n<p><span style=\"font-size: 11pt\">Location:\u00a0\u00a0Hybrid \u2013<\/span>Schaumburg, IL<span style=\"font-size: 11pt\">(Office for 5 days from Mon to Fri for first 3 months, then Hybrid)<\/span><\/p>\n<p><span style=\"font-size: 11pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-size: 11pt\"><u>Position Summary <\/u><\/strong><\/p>\n<p><span style=\"font-size: 11pt\">Reporting to the Manager, Administrative Assistant will be responsible for arranging export\/import shipments for aircraft parts to Japan, inputting sales orders and client information into our personalized company system, placing orders to vendors and following up with clients on past due orders while working closely with the compliance and accounting departments.\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n<p><strong style=\"font-size: 11pt\"><u>Role Priorities<\/u><\/strong><\/p>\n<ul>\n<li><span style=\"font-size: 11pt\">Understand the products and answer client questions pertaining to cost, shipping, and the delivery process.<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Navigate and utilize company software FESTA for all client orders.<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Work closely with the compliance department to arrange shipments, the accounting department regarding collection of past due or improper invoices and with the sales department regarding product specifications.<\/span><\/li>\n<\/ul>\n<p><strong style=\"font-size: 11pt\"><u>Performance Requirements<\/u><\/strong><\/p>\n<ul>\n<li><span style=\"font-size: 11pt\">Create vouchers for Accounts Receivable and Accounts Payable in company system.<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Create shipping documents and inputting data into company system for the shipments to customers in a timely manner. <\/span><\/li>\n<li><span style=\"font-size: 11pt\">Make entry for incoming and outgoing shipments information into our company system.<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Manage Accounts Payable by processing payment requests to vendors. <\/span><\/li>\n<li><span style=\"font-size: 11pt\">Create purchase orders to vendors and arrange import customs clearance. <\/span><\/li>\n<li><span style=\"font-size: 11pt\">Maintain trusting relationships with suppliers, customers and colleagues.<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Optimize the customer experience through personalized service<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Work closely with freight forwarders for daily export\/import shipments <\/span><\/li>\n<li><span style=\"font-size: 11pt\">Manage Inventory counts of warehouse based on receiving and delivery process<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Respond to queries from customers and suppliers effectively &amp; efficiently via emails and phone calls.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-size: 11pt\">\u00a0<\/span><\/p>\n<p><span style=\"font-size: 11pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-size: 11pt\"><u>Preferred Skills, Experience and Educational Requirements<\/u><\/strong><\/p>\n<p><span style=\"font-size: 11pt\">Minimum Experience: <\/span><\/p>\n<ul>\n<li><span style=\"font-size: 11pt\">Review and enter data<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Attention to detail<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Excellent communication skills<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Excellent verbal and written skills<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Cross-reference data accurately<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Excellent organizational skills<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Works well independently and with a team<\/span><\/li>\n<\/ul>\n<p><span style=\"font-size: 11pt\">\u00a0<\/span><\/p>\n<p><span style=\"font-size: 11pt\">Specific Skill Requirements:<\/span><\/p>\n<ul>\n<li><span style=\"font-size: 11pt\">Excellent English verbal and written communication skills<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Learn and utilize company system daily<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Basic knowledge and experience of Microsoft Word, Excel, Word and Outlook<\/span><\/li>\n<\/ul>\n<p><span style=\"font-size: 11pt\">\u00a0<\/span><\/p>\n<p><span style=\"font-size: 11pt\">Educational Requirements: <\/span><\/p>\n<ul>\n<li><span style=\"font-size: 11pt\">High School Diploma <\/span><\/li>\n<\/ul>\n<p><span style=\"font-size: 11pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-size: 11pt\"><u>Preferred Skills and Experience<\/u><\/strong><\/p>\n<ul>\n<li><span style=\"font-size: 11pt\">Bachelor\u2019s Degree <\/span><\/li>\n<li><span style=\"font-size: 11pt\">Advanced Excel skills<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Build and maintain relationships<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Knowledge of importing and exporting terminology<\/span><\/li>\n<li><span style=\"font-size: 11pt\">Bilingual (English\/Japanese)\u00a0<\/span><\/li>\n<\/ul>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-25342","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Administrative Assistant - Pasona N A, Inc. | Your Career Partner<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.pasona.com\/en\/job\/062464\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant - Pasona N A, Inc. | Your Career Partner\" \/>\n<meta property=\"og:description\" content=\"Japanese trading company is seeking an Administrative Assistant to support its Aerospace Business Team in Schaumburg, IL. 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