Title:\u00a0Administrative Assistant (Temp, General Affaires Department)<\/p>\n
<\/p>\n
Wage: $24.50\/hour<\/p>\n
Work Hours: 9:00-17:00 (Lunch12:00-13:00)<\/p>\n
Work Style: Office 3 days at office, 2 days work from home<\/p>\n
Location: New York, NY<\/p>\n
When: July 2026~<\/p>\n
<\/p>\n
Position Summary<\/p>\n
A reputable Japanese government-related organization located in New York is seeking an Administrative Assistant to support office operations and executive administration.<\/p>\n
<\/p>\n
Responsibilities<\/p>\n
Greet and assist visitors, including serving refreshments when appropriate<\/p>\n
Answer and direct incoming calls through the main office phone line<\/p>\n
Monitor and respond to inquiries sent to the general office email account<\/p>\n
Provide executive assistant support to the Office Director, including calendar management, appointment scheduling, and administrative assistance<\/p>\n
Coordinate internal communications, meetings, appointments, and visitor arrangements<\/p>\n
Assist with internal procurement requests and compilation of reports<\/p>\n
Prepare, file, and maintain internal approval documents, accounting-related paperwork, and reports<\/p>\n
Manage document filing systems and perform data entry tasks<\/p>\n
Communicate and coordinate with external vendors, service providers, and building management personnel<\/p>\n
Handle general administrative duties, including mailing\/shipping documents, managing meeting rooms, office equipment, audiovisual equipment, office supplies, and newspaper subscriptions<\/p>\n
Support overall office operations and administrative functions as needed<\/p>\n
<\/p>\n
Qualifications<\/p>\n
Ability to communicate professionally and courteously with visitors, clients, and colleagues in both English and Japanese via phone, email, and in person<\/p>\n
Strong service-oriented mindset with a willingness to support others and contribute to team success<\/p>\n
Proficiency in Microsoft Word, Excel, and PowerPoint, as well as familiarity with AI tools such as Microsoft Copilot or similar applications<\/p>\n
Previous experience in document preparation, document management, or administrative support within a corporate or professional office environment<\/p>\n
Strong attention to detail and willingness to handle administrative and detail-oriented tasks<\/p>\n
Comfortable coordinating business matters and communicating in English<\/p>\n
Ability to adapt to changing priorities and proactively support a wide range of office operations<\/p>\n
Strong organizational, multitasking, and problem-solving skills<\/p>\n
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