{"id":25182,"date":"2026-06-02T19:09:15","date_gmt":"2026-06-02T19:09:15","guid":{"rendered":"https:\/\/www.pasona.com\/job\/062335\/"},"modified":"2026-07-07T03:55:56","modified_gmt":"2026-07-07T03:55:56","slug":"062335","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/062335\/","title":{"rendered":"Part-time Administrative Assistant &#8211; Japanese Bilingual"},"content":{"rendered":"<p><strong>Position: Part-Time Executive Administrative Assistant (Japanese Bilingual)<\/strong><\/p>\n<p><strong>Location: San Jose, CA (Hybrid)<\/strong><\/p>\n<p><strong>Employment Type: Part-Time, Long-Term Contract<\/strong><\/p>\n<p><strong>Schedule:12\u201324 hours per week (approximately 20 hours\/week preferred)<\/strong><\/p>\n<p><strong>Flexible schedule between 9:00 AM \u2013 6:00 PM, Monday through Thursday<\/strong><\/p>\n<p><strong>One day per week in the office required, with occasional additional on-site attendance as needed<\/strong><\/p>\n<p><strong>Compensation: $25\u2013$35\/hour (DOE)<\/strong><\/p>\n<p><\/p>\n<p><\/p>\n<p><span style=\"font-size: 16px\">Summary<\/span><\/p>\n<p>A Japanese corporation is seeking a highly organized and dependable Part-Time Executive Administrative Assistant to support a senior executive and the R&amp;D team. This position will serve as a key administrative resource, handling executive support, office coordination, travel arrangements, scheduling, and communication with Japan headquarters.<\/p>\n<p>The ideal candidate is detail-oriented, professional, and capable of managing confidential information while working independently in a hybrid environment.<\/p>\n<p><\/p>\n<p><\/p>\n<p><span style=\"font-size: 16px\">Key Responsibilities<\/span><\/p>\n<p><u>Executive &amp; Administrative Support<\/u><\/p>\n<ul>\n<li>Provide comprehensive administrative support to senior management and the R&amp;D team<\/li>\n<li>Manage calendars, schedule meetings, and coordinate conference calls<\/li>\n<li>Arrange domestic and international business travel, including flights, hotels, transportation, and dining reservations<\/li>\n<li>Prepare and submit travel and business expense reports<\/li>\n<li>Draft, organize, and maintain correspondence, files, records, and documentation<\/li>\n<li>Assist with email communications and follow-up activities as needed<\/li>\n<\/ul>\n<p><u>Communication &amp; Coordination<\/u><\/p>\n<ul>\n<li>Coordinate communication with Japan headquarters and internal stakeholders<\/li>\n<li>Serve as a point of contact for vendors, visitors, and external business partners<\/li>\n<li>Assist with meeting preparation, visitor arrangements, and hospitality support<\/li>\n<li>Handle phone calls, messages, and general inquiries professionally<\/li>\n<\/ul>\n<p><u>Office Operations<\/u><\/p>\n<ul>\n<li>Order office supplies and refreshments<\/li>\n<li>Coordinate incoming and outgoing mail, courier services, and shipments<\/li>\n<li>Maintain organized office records and assist with general office administration<\/li>\n<li>Support a clean, organized, and professional office environment<\/li>\n<li>Accounting &amp; Administrative Support<\/li>\n<li>Assist with expense tracking and administrative accounting tasks<\/li>\n<li>Support month-end administrative and accounting processes<\/li>\n<li>Coordinate documentation and reporting as requested<\/li>\n<\/ul>\n<p><span style=\"font-size: 16px\">Qualifications<\/span><\/p>\n<ul>\n<li>Japanese language proficiency is required (reading and writing)<\/li>\n<li>Business-level English communication skills preferred<\/li>\n<li>Minimum 2 years of administrative, executive assistant, or office support experience<\/li>\n<li>Experience supporting executives or senior management strongly preferred<\/li>\n<li>Strong organizational skills with the ability to manage multiple priorities<\/li>\n<li>Ability to work independently with minimal supervision<\/li>\n<li>High level of professionalism, discretion, and confidentiality<\/li>\n<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)<\/li>\n<li>Experience with expense management or accounting systems such as Concur is a plus<\/li>\n<\/ul>\n<p><\/p>\n<p><span style=\"font-size: 16px\">Preferred Background<\/span><\/p>\n<ul>\n<li>Experience working for a Japanese company or supporting communication with Japan headquarters<\/li>\n<li>Executive Assistant experience preferred<\/li>\n<li>Experience in a hybrid or remote work environment<\/li>\n<\/ul>\n<p><\/p>\n<p><span style=\"font-size: 16px\">Additional Information<\/span><\/p>\n<ul>\n<li>Candidates must have valid work authorization in the United States.<\/li>\n<li>The position requires occasional attendance at the San Jose office and the ability to commute when requested.<\/li>\n<\/ul>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-25182","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/25182","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=25182"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=25182"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=25182"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}