{"id":24794,"date":"2026-04-23T19:00:57","date_gmt":"2026-04-23T19:00:57","guid":{"rendered":"https:\/\/www.pasona.com\/job\/062082\/"},"modified":"2026-04-28T16:41:22","modified_gmt":"2026-04-28T16:41:22","slug":"062082","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/062082\/","title":{"rendered":"Office Administrator &amp; HR\/Payroll Operations"},"content":{"rendered":"<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Department:\u00a0<\/strong><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">General Affairs\/ HR \/ Payroll<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Reports To:\u00a0<\/strong><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Administrative Operations Manager<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">FLSA Status:<\/strong><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0Non-Exempt (Hourly)<\/span><\/p>\n<p><strong style=\"font-family: tahoma\">Hourly Pay:<\/strong><span style=\"font-family: tahoma\">\u00a0$40-$43<\/span><\/p>\n<p><strong style=\"font-family: tahoma\">Work Hours:<\/strong><span style=\"font-family: tahoma\">\u00a0<\/span>Monday through Friday, 8:30 AM to 5:00 PM, with a 30 min. unpaid lunch break.<\/p>\n<p><strong style=\"font-family: tahoma\">Location :<\/strong><span style=\"font-family: tahoma\">\u00a0<\/span>San Jose<span style=\"font-family: tahoma\">, CA\u00a0onsite<\/span><\/p>\n<p><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Position Summary<\/strong><\/p>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">The Office Administrator &amp; HR\/Payroll Operations is responsible for coordinating and supporting Human Resources, General Affairs, Payroll, and compliance-related administrative functions for our client.<\/span><\/p>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">This position plays a critical role as the\u00a0<\/span><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">primary liaison between the company and external outsourcing service providers<\/strong><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">, including Payroll, Accounts Payable, Certified Payroll Reporting (CPR), and Union Fringe Benefit administration vendors.<\/span><\/p>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">The role ensures timely communication, accurate data submission, regulatory compliance, and operational continuity while maintaining internal controls and documentation standards in accordance with company policies, union requirements, and government regulations.<\/span><\/p>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Key Responsibilities<\/strong><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">1) Vendor and Outsourcing Coordination<\/strong><\/p>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Act as the central liaison between the company and external service providers, including:<\/span><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Payroll outsourcing provider<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Accounts Payable (AP) outsourcing provider<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Certified Payroll Reporting (CPR) service provider<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Union fringe benefit and compliance service providers<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">HR and benefits administration vendors<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Background check and onboarding vendors<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Responsibilities include:<\/span><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Coordinate submission of payroll, timekeeping, and employee data to outsourcing providers<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Monitor service deliverables and deadlines<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Review reports for completeness and accuracy before internal approval<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Track and escalate delays, discrepancies, or compliance risks<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Maintain communication logs and documentation<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Support implementation and transition of outsourced services<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Ensure service providers comply with company policies and contractual obligations<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">2) HR Administration and Employee Support<\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Coordinate employee onboarding and offboarding processes<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Maintain personnel records and HR documentation<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Support employee leave administration (FMLA \/ CFRA \/ LOA)<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Assist with benefits enrollment and changes<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Coordinate background checks and employment verification<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Maintain HR compliance records and documentation<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Respond to employee inquiries regarding HR and payroll matters<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Support training assignments and compliance tracking<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">3) Payroll Coordination and Compliance Oversight<\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Collect and verify employee time and attendance data<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Coordinate payroll processing with outsourced payroll provider<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Review payroll reports for accuracy prior to final approval<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Monitor payroll deadlines and submission schedules<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Support final paycheck processing and termination payroll coordination<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Maintain payroll records and audit documentation<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Assist with payroll-related compliance and reporting requirements<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">4) Certified Payroll and Union Compliance Support<\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Coordinate submission of certified payroll data<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Support union reporting and fringe benefit administration<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Maintain union compliance records and documentation<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Track reporting deadlines and submission status<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Coordinate responses to union or regulatory inquiries<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Assist with labor compliance audits and documentation requests<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Monitor prevailing wage and labor classification compliance<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">5) General Affairs and Administrative Support<\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Manage office operations and administrative coordination<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Maintain company records and document control systems<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Coordinate vendor communications and service requests<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Support insurance, licensing, and compliance documentation<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Maintain company policy and administrative files<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Assist with office logistics and operational support<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Support internal reporting and documentation requirements<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">6) Compliance and Internal Control Responsibilities<\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Maintain accurate records in accordance with company policies<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Support internal audits and compliance reviews<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Protect confidential employee and company information<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Follow established internal control procedures<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Identify and report compliance risks or process issues<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Support continuous process improvement initiatives<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Required Qualifications<\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Associate\u2019s or Bachelor\u2019s degree in:<\/span>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Human Resources<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Business Administration<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Accounting<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Or related field<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">OR<\/span><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Equivalent combination of education and relevant experience<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Experience<\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Minimum\u00a0<\/span><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">3 years<\/strong><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0of experience in one or more of the following:<\/span>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">HR administration<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Payroll coordination<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">General Affairs or office administration<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Compliance or union environment<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Construction or public works industry (preferred)<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Required Skills and Competencies<\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Strong organizational and coordination skills<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Ability to manage multiple deadlines simultaneously<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Attention to detail and accuracy<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Strong communication and follow-up skills<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Ability to work with external service providers<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Professional judgment and confidentiality<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Problem-solving and escalation awareness<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Documentation and recordkeeping discipline<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Technical Skills<\/strong><\/p>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Preferred experience with:<\/span><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Payroll and HR systems (e.g., Paychex or similar)<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Microsoft Excel, Word, and Outlook<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Time and attendance systems<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Document management systems<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Certified payroll reporting systems (preferred)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Working Conditions<\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Office-based position<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Occasional overtime may be required during payroll cycles or audits<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Interaction with employees, vendors, and regulatory agencies<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">\u00a0<\/span><\/p>\n<p><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Critical Success Factors for This Role (Operationally Important for <\/strong><span style=\"font-family: Calibri, sans-serif;font-size: 16px\">the company<\/span><strong style=\"font-family: Calibri, sans-serif;font-size: 12pt\">)<\/strong><\/p>\n<p><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">This role is considered successful when:<\/span><\/p>\n<ul>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Payroll and reporting deadlines are consistently met accurately<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Outsourcing vendors deliver services on time and accurately<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Compliance risks are identified early and escalated appropriately<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Documentation is complete and audit-ready<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Communication between internal staff and vendors is reliable<\/span><\/li>\n<li><span style=\"font-family: Calibri, sans-serif;font-size: 12pt\">Operations continue smoothly during staffing transitions<\/span><\/li>\n<\/ul>\n<p><\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-24794","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Office Administrator &amp; HR\/Payroll Operations - Pasona N A, Inc. | Your Career Partner<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.pasona.com\/en\/job\/062082\/\" \/>\n<meta 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