{"id":24729,"date":"2026-04-10T17:57:53","date_gmt":"2026-04-10T17:57:53","guid":{"rendered":"https:\/\/www.pasona.com\/job\/061967\/"},"modified":"2026-06-02T14:57:33","modified_gmt":"2026-06-02T14:57:33","slug":"061967","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/061967\/","title":{"rendered":"Administrative Assistant – Japanese bilingual"},"content":{"rendered":"

Job Title: Administrative Assistant<\/h2>\n

Location:<\/strong> Midtown Manhattan, New York, NY<\/p>\n

<\/p>\n

A Japanese company in Manhattan is hiring bilingual Administrative Assistant.<\/p>\n

\n<\/hr>\n

Employment Details<\/strong><\/h3>\n
    \n
  • Employment Type: Non-Exempt\n
      \n
    • Work Schedule: Monday \u2013 Thursday (4 days \/ week)<\/li>\n
    • 9:00 AM \u2013 5:30 PM<\/li>\n
    • 1-hour unpaid lunch<\/li>\n
    • Salary: $55,000\/year ($35.30\/hour)<\/li>\n
    • Benefits:Medical, Dental, Vision insurance<\/li>\n
    • Eligible from Day 1<\/li>\n
    • No 401(k)<\/li>\n
    • Probation Period: 90 days<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

      <\/p>\n

      Position Summary<\/strong><\/p>\n

        \n
      • Provide comprehensive administrative support including office operations, reception, clerical duties, and basic accounting functions<\/li>\n
      • Support internal teams and management with daily administrative tasks<\/li>\n<\/ul>\n
        \n<\/hr>\n

        Key Responsibilities<\/strong><\/h3>\n

        Office Administration<\/h4>\n
          \n
        • Prepare and process expense reports<\/li>\n
        • Receive, review, and submit approved invoices through internal systems<\/li>\n
        • Maintain and organize filing systems and document retention<\/li>\n
        • Coordinate and schedule internal\/external meetings and company events<\/li>\n
        • Manage business card orders and inventory<\/li>\n
        • Prepare meeting materials, reports, and presentations<\/li>\n
        • Conduct research and provide administrative support to supervisors as needed<\/li>\n<\/ul>\n

          Office Operations & Coordination<\/h4>\n
            \n
          • Handle incoming\/outgoing mail, packages, and phone calls<\/li>\n
          • Welcome and assist office visitors, directing them appropriately<\/li>\n
          • Communicate with external vendors (office maintenance, IT services, etc.)<\/li>\n
          • Perform general clerical duties (copying, scanning, printing, faxing, mailing)<\/li>\n
          • Manage office supplies and place orders as needed<\/li>\n<\/ul>\n

            Accounting & Compliance Support<\/h4>\n
              \n
            • Assist with administration of insurance policies (liability, medical, etc.)<\/li>\n
            • Coordinate with external accounting firms for tax-related matters<\/li>\n
            • Support reporting requirements in line with internal corporate policies<\/li>\n
            • Assist with expense policy compliance (entertainment and business expenses)<\/li>\n
            • Help monitor and track budget execution status<\/li>\n
            • Coordinate with external professional vendors for contract renewals when needed<\/li>\n<\/ul>\n

              General Duties<\/h4>\n
                \n
              • Maintain high ethical standards in the workplace<\/li>\n
              • Report issues or irregularities to management and assist with resolution<\/li>\n
              • Ensure compliance with company policies and procedures<\/li>\n
              • Perform additional duties as assigned<\/li>\n<\/ul>\n
                \n<\/hr>\n

                Qualifications & Skills<\/strong><\/h3>\n
                  \n
                • Strong attention to detail and accuracy<\/li>\n
                • Ability to handle confidential information<\/li>\n
                • Basic accounting knowledge<\/li>\n
                • Strong organizational and time management skills<\/li>\n
                • Ability to multitask and prioritize effectively<\/li>\n
                • Strong interpersonal and communication skills<\/li>\n
                • Customer service mindset and adaptability<\/li>\n
                • Reliable, dependable, and team-oriented<\/li>\n
                • Basic math skills<\/li>\n<\/ul>\n
                  \n<\/hr>\n

                  Language Requirements<\/strong><\/h3>\n
                    \n
                  • Fluent in both Japanese and English (reading, writing, speaking)<\/li>\n<\/ul>\n
                    \n<\/hr>\n

                    Education & Experience<\/strong><\/h3>\n
                      \n
                    • High school diploma or equivalent required<\/li>\n
                    • Minimum 1 year of office administrative experience<\/li>\n<\/ul>\n
                      \n<\/hr>\n

                      Technical Skills<\/strong><\/h3>\n
                        \n
                      • Proficiency in Microsoft Office and Windows OS<\/li>\n
                      • Experience with general office equipment (phone, copier, scanner, etc.)<\/li>\n
                      • Familiarity with video conferencing tools<\/li>\n<\/ul>\n
                        \n<\/hr>\n

                        Work Environment<\/strong><\/h3>\n
                          \n
                        • Office-based role with moderate noise level<\/li>\n
                        • Occasional standing, walking, and light physical activity required<\/li>\n<\/ul>\n

                          <\/h3>\n

                          Work Arrangement (Hybrid)<\/strong><\/h3>\n
                            \n
                          • Frequent office attendance is preferred at the beginning<\/li>\n
                          • Approximate expectation: 2 days\/week in office (flexible, not mandatory)<\/li>\n<\/ul>\n
                            \n<\/hr>\n

                            Additional Information<\/strong><\/h3>\n
                              \n
                            • No regular travel required (occasional business trips may occur)\u00a0<\/li>\n<\/ul>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-24729","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/24729","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=24729"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=24729"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=24729"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}