{"id":24632,"date":"2026-03-27T01:02:13","date_gmt":"2026-03-27T01:02:13","guid":{"rendered":"https:\/\/www.pasona.com\/job\/061861\/"},"modified":"2026-07-07T23:21:21","modified_gmt":"2026-07-07T23:21:21","slug":"061861","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/061861\/","title":{"rendered":"Project Admin Assistant &#8211; Japanese Bilingual"},"content":{"rendered":"<p>We are seeking a Japanese Bilingual Project Admin Assistant to support the operations of an innovation and startup incubation center in Palo Alto, California. This position plays a key role in ensuring smooth daily operations by supporting front desk functions, event coordination, community engagement, communications, and administrative activities in a professional and collaborative environment.<\/p>\n<p>The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced startup-oriented environment while interacting with entrepreneurs, visitors, and internal stakeholders.<\/p>\n<p><\/p>\n<p><strong>Industry:<\/strong> Startup Incubation \/ Innovation Support \/ Government-Related Programs<\/p>\n<p><strong>Location:<\/strong> On-site \u2013 Palo Alto, California<\/p>\n<p><strong>Work Schedule:<\/strong><\/p>\n<ul>\n<li>8-hour shifts between 9:00 AM \u2013 6:00 PM (unpaid lunch break)<\/li>\n<li>Schedule Option 1:\n<ul>\n<li>Monday AM (4 hours)<\/li>\n<li>Tuesday and Thursday (8 hours)<\/li>\n<\/ul>\n<\/li>\n<li>Schedule Option 2:\n<ul>\n<li>Monday PM (4 hours)<\/li>\n<li>Wednesday and Friday (8 hours)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Overtime:<\/strong> Generally not required. If needed, at least one week\u2019s notice will be provided.<\/p>\n<h2>Required Qualifications<\/h2>\n<ul>\n<li>Business-level Japanese and English communication skills<\/li>\n<li>Comfortable working in a startup-oriented, collaborative environment<\/li>\n<li>Strong interpersonal, communication, and presentation skills<\/li>\n<li>Ability to interact proactively with facility users, guests, and event participants<\/li>\n<li>Understanding of Japanese business culture and government-related practices<\/li>\n<li>Strong organizational and multitasking abilities<\/li>\n<li>High level of professionalism, ethics, and business compliance awareness<\/li>\n<li>Experience using Slack, Google Workspace, and social media platforms<\/li>\n<li>Interest in startups, entrepreneurship, or innovation ecosystems<\/li>\n<li>Ability to work effectively with team members from diverse communication and work styles<\/li>\n<\/ul>\n<h2>Responsibilities<\/h2>\n<h3>Operations &amp; Front Desk Support<\/h3>\n<ul>\n<li>Serve as the primary point of contact for visitors and provide facility guidance<\/li>\n<li>Respond to inquiries via email, website, LinkedIn, and other communication channels<\/li>\n<li>Coordinate scheduling, facility access, and daily operational activities<\/li>\n<\/ul>\n<h3>Community &amp; Member Support<\/h3>\n<ul>\n<li>Support member recruitment and application coordination<\/li>\n<li>Manage onboarding processes, contracts, and member records<\/li>\n<li>Maintain organized member databases and operational documentation<\/li>\n<li>Respond to member inquiries professionally and promptly<\/li>\n<\/ul>\n<h3>Event Coordination<\/h3>\n<ul>\n<li>Support planning and execution of events, workshops, and exhibitions<\/li>\n<li>Coordinate logistics, setup, registrations, and post-event follow-up<\/li>\n<li>Assist with both internal programs and external venue rental activities<\/li>\n<li>Track attendance, feedback, and engagement metrics<\/li>\n<\/ul>\n<h3>Facility &amp; Logistics Management<\/h3>\n<ul>\n<li>Maintain a clean and professional facility environment<\/li>\n<li>Manage office supplies, inventory, and vendor coordination<\/li>\n<li>Handle incoming mail, packages, and equipment reservations<\/li>\n<\/ul>\n<h3>Communications &amp; PR<\/h3>\n<ul>\n<li>Manage and post content on LinkedIn and other social media platforms<\/li>\n<li>Support website updates and digital communications<\/li>\n<li>Promote community activities and member achievements<\/li>\n<\/ul>\n<h3>Administrative Support<\/h3>\n<ul>\n<li>Prepare reports, presentations, and internal documentation<\/li>\n<li>Organize digital assets and maintain accurate records<\/li>\n<li>Support general administrative and operational tasks as needed<\/li>\n<\/ul>\n<h3>Additional Duties<\/h3>\n<ul>\n<li>May be assigned other duties by managers as business needs require.<\/li>\n<\/ul>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-24632","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/24632","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=24632"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=24632"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=24632"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}