{"id":24534,"date":"2026-03-12T20:27:09","date_gmt":"2026-03-12T20:27:09","guid":{"rendered":"https:\/\/www.pasona.com\/job\/061828\/"},"modified":"2026-04-21T16:41:35","modified_gmt":"2026-04-21T16:41:35","slug":"061828","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/061828\/","title":{"rendered":"Sr. Administrative Assistant to HR\/Legal\/Internal Audit Dept. &#8211; Japanese Bilingual"},"content":{"rendered":"<p>Location: Midtown Manhattan, New York (Fully On-site)<\/p>\n<p>Salary: $50,000\u2013$57,000 plus full benefits package<\/p>\n<p>Status: Non-Exempt<\/p>\n<p>Language: Bilingual English\/Japanese (above business-level)<\/p>\n<p><\/p>\n<p>A global trading and investment firm is seeking a Senior Administrative Assistant to support senior leaders across Human Resources &amp; General Affairs, Legal &amp; Compliance, and Internal Audit.<\/p>\n<p><\/p>\n<p><strong>Responsibilities<\/strong><\/p>\n<ul>\n<li>Provide high-level administrative support to senior department leaders, including complex calendar management, scheduling internal and external meetings, coordinating travel arrangements, and processing expense reimbursements in line with company policy.<\/li>\n<li>Support multiple departments with daily operational and administrative tasks, including invoice processing, internal system access requests, internal communications distribution, and basic AP\/AR and prepaid expense tracking.<\/li>\n<li>Prepare routine reports, presentations, surveys, correspondence, and other business materials, including confidential documents.<\/li>\n<li>Coordinate meeting logistics such as scheduling, room reservations, material preparation, and onsite support.<\/li>\n<li>Support HR and General Affairs operations, including onboarding and offboarding administration and ongoing data maintenance in internal notification systems.<\/li>\n<li>Assist Legal &amp; Compliance with tracking and reporting activities in internal workflow systems, as well as departmental budget input and periodic forecasting support.<\/li>\n<li>Support Internal Audit administration by maintaining records for professional memberships and software subscriptions, monitoring renewal schedules, and assisting with budget and forecast input.<\/li>\n<li>Provide backup administrative coverage for executive assistants supporting senior leadership when needed.<\/li>\n<li>Maintain office supplies, organize files and records, respond to routine correspondence, and handle general information requests.<\/li>\n<li>Assist with onboarding and offboarding logistics for department staff, including coordination of system access, equipment, and related administrative processes.<\/li>\n<li>Provide administrative and logistical support for internal and external corporate events, leadership visits, board-related meetings, and regional gatherings.<\/li>\n<li>Identify opportunities to improve administrative workflows and recommend more efficient processes.<\/li>\n<\/ul>\n<p><strong>Qualifications<\/strong><\/p>\n<ul>\n<li>Bachelor\u2019s degree preferred, or an equivalent combination of education and relevant experience.<\/li>\n<li>3 to 5 years of progressive administrative experience in a corporate environment.<\/li>\n<li>Experience supporting multiple teams or departments simultaneously.<\/li>\n<li>Strong ability to manage routine and time-sensitive tasks, prioritize effectively, and escalate issues when appropriate.<\/li>\n<li>Excellent verbal and written communication skills, with the ability to interact professionally across all levels of the organization.<\/li>\n<li>Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.<\/li>\n<li>Strong organizational skills and attention to detail.<\/li>\n<li>Experience with SAP and Concur is preferred.<\/li>\n<li>Japanese language ability is a big plus.<\/li>\n<\/ul>\n<p>This is a fully on-site role ideal for a proactive and detail-oriented administrative professional seeking a stable corporate environment.<\/p>\n<p><\/p>\n<p>Disclaimer: This job description is a sample JD for recruitment purposes and does not disclose the name of the hiring company.<\/p>\n<p><\/p>\n<p>To apply, please send resume to nyamamoto@pasona.com<\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-24534","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/24534","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=24534"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=24534"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=24534"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}