{"id":24068,"date":"2026-02-04T16:38:44","date_gmt":"2026-02-04T16:38:44","guid":{"rendered":"https:\/\/www.pasona.com\/job\/executive-administrative-assistant\/"},"modified":"2026-04-13T22:53:06","modified_gmt":"2026-04-13T22:53:06","slug":"061533","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/061533\/","title":{"rendered":"Executive Administrative Assistant"},"content":{"rendered":"<p><strong>Location:<\/strong> Oak Brook, IL<\/p>\n<p><strong>Report to:<\/strong> <span style=\"font-size: 12pt;font-family: Calibri, sans-serif\">President &amp; CEO<\/span><\/p>\n<p><\/p>\n<p><strong>Position Overview<\/strong><\/p>\n<p>An experienced Executive Administrative Assistant provides high-level administrative and operational support within a fast-paced, global organization. Acting as a trusted partner to senior leadership, this role manages complex scheduling, communications, and coordination across multiple time zones, ensuring executive priorities are organized and executed effectively.<\/p>\n<p>This position requires exceptional judgment, discretion, and the ability to anticipate needs. The EA primarily supports the top executive while also collaborating with select senior leaders to enable enterprise-wide priorities. Success in this role means optimized executive time, well-prepared and productive meetings, and seamless communication across stakeholders.<\/p>\n<p><\/p>\n<p><strong>Key Responsibilities<\/strong><\/p>\n<p><\/p>\n<p><strong>Executive Support &amp; Priority Management<\/strong><\/p>\n<ul>\n<li>Manage complex calendars, travel, and scheduling across multiple time zones<\/li>\n<li>Proactively anticipate conflicts and optimize time allocation<\/li>\n<li>Prepare agendas, briefing materials, and meeting summaries<\/li>\n<li>Track action items and ensure timely follow-up with stakeholders<\/li>\n<\/ul>\n<p><strong>Executive Communications &amp; Coordination<\/strong><\/p>\n<ul>\n<li>Serve as a primary point of contact with internal and external partners<\/li>\n<li>Draft and coordinate executive-level communications<\/li>\n<li>Manage sensitive correspondence with senior leaders and external stakeholders<\/li>\n<li>Handle confidential information with sound judgment and discretion<\/li>\n<\/ul>\n<p><strong>Meeting, Travel &amp; Logistics Management<\/strong><\/p>\n<ul>\n<li>Coordinate leadership meetings, executive offsites, and global forums<\/li>\n<li>Manage complex domestic and international travel arrangements<\/li>\n<li>Support preparation and logistics for board and leadership meetings<\/li>\n<li>Partner with senior leaders to ensure meetings are outcome-driven<\/li>\n<\/ul>\n<p><strong>Organizational &amp; Project Support<\/strong><\/p>\n<ul>\n<li>Support operating rhythms, cadence meetings, and leadership processes<\/li>\n<li>Organize documents, presentations, and reference materials<\/li>\n<li>Assist with special projects and transformation initiatives<\/li>\n<li>Continuously improve administrative systems and workflows<\/li>\n<\/ul>\n<p><strong>Relationship Management<\/strong><\/p>\n<ul>\n<li>Build strong cross-functional and cross-regional relationships<\/li>\n<li>Represent senior leadership with professionalism, credibility, and discretion<\/li>\n<li>Act as a culture carrier within the organization<\/li>\n<\/ul>\n<p><strong>Qualifications<\/strong><\/p>\n<ul>\n<li>7+ years of experience supporting senior executives in complex organizations<\/li>\n<li>Experience in global or matrixed environments strongly preferred<\/li>\n<li>Strong organizational, communication, and time-management skills<\/li>\n<li>High attention to detail with the ability to manage competing priorities<\/li>\n<li>Proficiency with Microsoft Office, Outlook, Teams, and PowerPoint<\/li>\n<li>Ability to operate effectively across cultures and time zones<\/li>\n<li>High School diploma required, Undergrad preferred\u00a0<\/li>\n<\/ul>\n<p><\/p>\n<p>***Above details are subject to change.<\/p>\n<p>\u00a0<\/p>\n<p><em>This job description is intended to provide a general overview of the position and may not include all responsibilities or requirements.<\/em><\/p>\n<p><\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-24068","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/24068","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=24068"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=24068"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=24068"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}