{"id":23909,"date":"2026-01-23T21:24:56","date_gmt":"2026-01-23T21:24:56","guid":{"rendered":"https:\/\/www.pasona.com\/job\/administrative-assistant-japanese-bilingual\/"},"modified":"2026-04-22T20:46:28","modified_gmt":"2026-04-22T20:46:28","slug":"061456","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/061456\/","title":{"rendered":"Administrative Assistant -Japanese bilingual"},"content":{"rendered":"<p><strong style=\"font-size: 18px\"><u>Japanese skills are highly preferred.<\/u><\/strong><\/p>\n<p><span style=\"font-size: 11pt\">Job title: Administrative assistant<\/span><\/p>\n<p><span style=\"font-size: 11pt\">Location: <\/span><span style=\"font-size: 10.5pt;font-family: Aptos, sans-serif\">White Plains<\/span><span style=\"font-size: 11pt\"> NY (Hybrid \u2013 Min 3 days\/week in the office)<\/span><\/p>\n<p><span style=\"font-size: 11pt\">FLSA Status: Non-Exempt<\/span><\/p>\n<p><span style=\"font-size: 11pt\">Salary Range: $60-72K plus bonus<\/span><\/p>\n<p><span style=\"font-size: 11pt\">Benefit: <\/span><span style=\"font-size: 14px\">Medical, dental and vision insurance, 401K, PTO, commute allowance<\/span><\/p>\n<p><span style=\"font-size: 11pt\">Working Hour: M-F 9AM \u2013 5PM<\/span><\/p>\n<p><\/p>\n<p><strong>General Position Summary<\/strong><\/p>\n<p>The Administrative Assistant role provides comprehensive administrative support. This position is responsible for a wide range of administrative tasks, including managing the Senior Vice President\u2019s business calendar and coordinating travel arrangements.\u00a0<\/p>\n<p><\/p>\n<h2><strong style=\"font-size: 12px\">Essential Job Functions (Office Services &amp; General Affairs)<\/strong><\/h2>\n<ul>\n<li>Manage office supplies (inventory, ordering) and handle mail\/shipping.<\/li>\n<li>Keep reception and common areas organized (conference rooms, copy room, storage, pantry).<\/li>\n<li>Maintain reception phone directory.<\/li>\n<li>Process invoices, corporate card payments, and SVP expense\/travel reconciliations.<\/li>\n<li>Coordinate catering\/refreshments for VIP visits, meetings, and events.<\/li>\n<li>Arrange office equipment maintenance and coordinate with building management\/engineers.<\/li>\n<li>Research\/compare vendors and negotiate contracts for cost and quality.<\/li>\n<li>Support office activities and emergency preparedness (e.g., fire drills).<\/li>\n<li>Partner with IT to troubleshoot office equipment.<\/li>\n<li>Manage electronic documents and handle ad-hoc administrative requests.<\/li>\n<\/ul>\n<h2>Experience<\/h2>\n<ul>\n<li>Minimum 5 years of experience in office administration or a related field<\/li>\n<li>Experience in a multicultural office environment preferred<\/li>\n<\/ul>\n<h2>Skills<\/h2>\n<ul>\n<li>Business-level Japanese proficiency<\/li>\n<li>Proficient in Microsoft Office (Outlook, Teams, calendar management)<\/li>\n<li>Intermediate Word\/Excel\/PowerPoint skills, including formulas and data visualization (charts\/graphs)<\/li>\n<li>Strong planning, analytical, organizational, and reporting skills; proactive and detail-oriented<\/li>\n<li>Ability to prioritize multiple tasks, meet deadlines, and maintain high accuracy and integrity<\/li>\n<li>Familiar with SAP Concur, DocuSign, and AI tools (preferred)<\/li>\n<\/ul>\n<p><\/p>\n<p><span style=\"font-family: Arial, sans-serif;font-size: 14px\">To\u00a0apply\u00a0please\u00a0email\u00a0your\u00a0resume\u00a0to<\/span><span style=\"font-size: 14px\">\u00a0<\/span><a href=\"mailto:nyamamoto@pasona.com\" target=\"_blank\" style=\"font-size: 14px\">myamamoto@pasona.com<\/a><\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-23909","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/23909","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=23909"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=23909"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=23909"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}