Employment Conditions<\/p>\n
1-month probation period, followed by full-time regular employment<\/strong><\/p>\n <\/p>\n Compensation Range<\/p>\n Entry-level administrative background: approx. $65K annually<\/strong><\/p>\n Experienced Executive Assistant: approx. $80K\u2013$90K annually<\/strong><\/p>\n <\/p>\n Location:<\/p>\n Manhattan, NY<\/p>\n <\/p>\n Position Summary<\/p>\n A global Japanese-affiliated company in New York City is seeking a Japanese bilingual Executive Assistant to provide high-level administrative support to a senior executive and the CEO Office.<\/p>\n The ideal candidate will demonstrate exceptional professionalism, discretion, and strong organizational skills, and will be comfortable supporting executives in a fast-paced, international business environment.<\/p>\n <\/p>\n Key Responsibilities<\/p>\n Provide dedicated executive-level administrative support to a senior executive and their team<\/p>\n Proactively manage calendars, schedule meetings, and coordinate complex domestic and international travel<\/p>\n Prepare and submit expense reports, process invoices, and support financial administrative tasks<\/p>\n Handle phone calls, emails, and correspondence with a high level of professionalism and confidentiality<\/p>\n Perform general administrative duties including filing, copying, shipping, office supply ordering, and basic IT setup<\/p>\n Coordinate on-site and off-site meetings and events, including venue research, catering, and AV\/technology arrangements<\/p>\n Prepare, organize, and maintain meeting materials, reports, and presentations<\/p>\n Host and coordinate visits from internal and external stakeholders, including overseas headquarters executives<\/p>\n Serve as backup support to other administrative staff as needed<\/p>\n Provide limited remote support during evenings or weekends when required<\/p>\n <\/p>\n Required Qualifications & Skills<\/p>\n Bachelor\u2019s degree preferred<\/p>\n 2\u20133 years of administrative or executive assistant experience preferred<\/p>\n Fluent in Japanese and English<\/p>\n Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)<\/p>\n Excellent organizational, time-management, and multitasking abilities<\/p>\n Strong communication and interpersonal skills<\/p>\n High level of discretion, sound judgment, and confidentiality<\/p>\n Ability to work effectively in a fast-paced, deadline-driven environment<\/p>\n <\/p>\n Key Attributes<\/p>\n Professional business demeanor with strong attention to detail<\/p>\n Proactive, reliable, and solution-oriented mindset<\/p>\n Positive attitude with consistent professionalism<\/p>\n Ability to communicate effectively with all levels of management, both internally and externally<\/p>\n <\/p>\n