{"id":23869,"date":"2026-01-21T22:22:06","date_gmt":"2026-01-21T22:22:06","guid":{"rendered":"https:\/\/www.pasona.com\/job\/office-administrator-3\/"},"modified":"2026-06-03T21:32:06","modified_gmt":"2026-06-03T21:32:06","slug":"000940","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/000940\/","title":{"rendered":"Office Administrator"},"content":{"rendered":"

Office Administrator \u2013 Schaumburg, IL (Full-Time, Onsite)<\/strong><\/h2>\n

Be part of an exciting global healthcare company building its U.S. foundation.<\/strong><\/p>\n

We are a fast-growing U.S. subsidiary of a world-leading healthcare organization specializing in IV solutions and clinical nutrition. With strong global roots and decades of innovation, our team in Schaumburg, IL is helping connect U.S. operations with a global network of research, manufacturing, and supply excellence.<\/p>\n

In partnership with a leading U.S. medical technology company, we\u2019re in a startup phase<\/strong> \u2014 expanding our operations, strengthening our culture, and building an organization that blends Japanese precision with American innovation.<\/p>\n

If you\u2019re an energetic, organized, and service-minded professional who thrives in a dynamic international environment, this is an outstanding opportunity to grow your career in a collaborative and evolving setting.<\/p>\n

\n<\/hr>\n

🌼 About the Role<\/strong><\/h3>\n

The Office Administrator<\/strong> will play a key role in keeping our office running smoothly and ensuring a positive experience for employees, guests, and executives. You\u2019ll manage day-to-day administrative operations, handle travel and meeting logistics, support executives, and help create an efficient, welcoming workplace.<\/p>\n

This role is ideal for someone who enjoys variety, takes initiative, and loves being the \u201cgo-to\u201d person who keeps things organized and running seamlessly.<\/p>\n

\n<\/hr>\n

🎯 Key Responsibilities<\/strong><\/h3>\n

Front Office & Communication<\/strong><\/p>\n

    \n
  • Greet visitors, manage reception, and handle incoming calls and inquiries.<\/li>\n
  • Act as the first point of contact for staff and visiting executives.<\/li>\n
  • Support smooth communication between U.S. and Japan teams.<\/li>\n<\/ul>\n

    Travel & Meeting Support<\/strong><\/p>\n

      \n
    • Arrange domestic and international travel (flights, hotels, transportation).<\/li>\n
    • Coordinate meetings and events, including scheduling, catering, and logistics.<\/li>\n<\/ul>\n

      Office & Facility Management<\/strong><\/p>\n

        \n
      • Oversee office supplies, equipment, and vendor relationships.<\/li>\n
      • Coordinate with building management and service providers for maintenance and repairs.<\/li>\n
      • Manage company car leases, renewals, and vendor communications.<\/li>\n<\/ul>\n

        Administrative & Executive Support<\/strong><\/p>\n

          \n
        • Assist with scheduling, expense processing, and document organization.<\/li>\n
        • Support executives and internal teams with administrative requests.<\/li>\n
        • Handle logistics for visiting executives and business partners.<\/li>\n<\/ul>\n
          \n<\/hr>\n

          🧩 Qualifications<\/strong><\/h3>\n

          Required:<\/strong><\/p>\n

            \n
          • Associate\u2019s or Bachelor\u2019s degree preferred (or equivalent experience).<\/li>\n
          • 3+ years of experience in office administration, executive assistance, or general affairs.<\/li>\n
          • Strong communication and organizational skills.<\/li>\n
          • Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).<\/li>\n
          • Ability to multitask, prioritize, and maintain confidentiality.<\/li>\n<\/ul>\n

            Preferred:<\/strong><\/p>\n

              \n
            • Experience working in a multicultural or international environment.<\/li>\n
            • Familiarity with Japanese business culture (language skills a plus but not required).<\/li>\n<\/ul>\n
              \n<\/hr>\n

              \u2728 Personal Attributes<\/strong><\/h3>\n
                \n
              • Friendly, approachable, and service-oriented.<\/li>\n
              • Detail-focused and reliable with a proactive mindset.<\/li>\n
              • Flexible and adaptable to changing priorities in a fast-paced workplace.<\/li>\n<\/ul>\n
                \n<\/hr>\n

                💼 Compensation & Benefits<\/strong><\/h3>\n
                  \n
                • Competitive base salary (commensurate with experience).<\/li>\n
                • Medical, dental, and vision insurance.<\/li>\n
                • Paid vacation, sick leave, and holidays.<\/li>\n
                • 401(k) retirement plan.<\/li>\n
                • Annual performance-based bonus eligibility.<\/li>\n<\/ul>\n

                  <\/p>\n

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