{"id":23869,"date":"2026-01-21T22:22:06","date_gmt":"2026-01-21T22:22:06","guid":{"rendered":"https:\/\/www.pasona.com\/job\/office-administrator-3\/"},"modified":"2026-02-04T17:42:55","modified_gmt":"2026-02-04T17:42:55","slug":"office-administrator-3","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/office-administrator-3\/","title":{"rendered":"Office Administrator"},"content":{"rendered":"<h2><strong>Office Administrator \u2013 Schaumburg, IL (Full-Time, Onsite)<\/strong><\/h2>\n<p><strong>Be part of an exciting global healthcare company building its U.S. foundation.<\/strong><\/p>\n<p>We are a fast-growing U.S. subsidiary of a world-leading healthcare organization specializing in IV solutions and clinical nutrition. With strong global roots and decades of innovation, our team in Schaumburg, IL is helping connect U.S. operations with a global network of research, manufacturing, and supply excellence.<\/p>\n<p>In partnership with a leading U.S. medical technology company, we\u2019re in a <strong>startup phase<\/strong> \u2014 expanding our operations, strengthening our culture, and building an organization that blends Japanese precision with American innovation.<\/p>\n<p>If you\u2019re an energetic, organized, and service-minded professional who thrives in a dynamic international environment, this is an outstanding opportunity to grow your career in a collaborative and evolving setting.<\/p>\n<hr>\n<\/hr>\n<h3><strong>&#127804; About the Role<\/strong><\/h3>\n<p>The <strong>Office Administrator<\/strong> will play a key role in keeping our office running smoothly and ensuring a positive experience for employees, guests, and executives. You\u2019ll manage day-to-day administrative operations, handle travel and meeting logistics, support executives, and help create an efficient, welcoming workplace.<\/p>\n<p>This role is ideal for someone who enjoys variety, takes initiative, and loves being the \u201cgo-to\u201d person who keeps things organized and running seamlessly.<\/p>\n<hr>\n<\/hr>\n<h3><strong>&#127919; Key Responsibilities<\/strong><\/h3>\n<p><strong>Front Office &amp; Communication<\/strong><\/p>\n<ul>\n<li>Greet visitors, manage reception, and handle incoming calls and inquiries.<\/li>\n<li>Act as the first point of contact for staff and visiting executives.<\/li>\n<li>Support smooth communication between U.S. and Japan teams.<\/li>\n<\/ul>\n<p><strong>Travel &amp; Meeting Support<\/strong><\/p>\n<ul>\n<li>Arrange domestic and international travel (flights, hotels, transportation).<\/li>\n<li>Coordinate meetings and events, including scheduling, catering, and logistics.<\/li>\n<\/ul>\n<p><strong>Office &amp; Facility Management<\/strong><\/p>\n<ul>\n<li>Oversee office supplies, equipment, and vendor relationships.<\/li>\n<li>Coordinate with building management and service providers for maintenance and repairs.<\/li>\n<li>Manage company car leases, renewals, and vendor communications.<\/li>\n<\/ul>\n<p><strong>Administrative &amp; Executive Support<\/strong><\/p>\n<ul>\n<li>Assist with scheduling, expense processing, and document organization.<\/li>\n<li>Support executives and internal teams with administrative requests.<\/li>\n<li>Handle logistics for visiting executives and business partners.<\/li>\n<\/ul>\n<hr>\n<\/hr>\n<h3><strong>&#129513; Qualifications<\/strong><\/h3>\n<p><strong>Required:<\/strong><\/p>\n<ul>\n<li>Associate\u2019s or Bachelor\u2019s degree preferred (or equivalent experience).<\/li>\n<li>3+ years of experience in office administration, executive assistance, or general affairs.<\/li>\n<li>Strong communication and organizational skills.<\/li>\n<li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).<\/li>\n<li>Ability to multitask, prioritize, and maintain confidentiality.<\/li>\n<\/ul>\n<p><strong>Preferred:<\/strong><\/p>\n<ul>\n<li>Experience working in a multicultural or international environment.<\/li>\n<li>Familiarity with Japanese business culture (language skills a plus but not required).<\/li>\n<\/ul>\n<hr>\n<\/hr>\n<h3><strong>\u2728 Personal Attributes<\/strong><\/h3>\n<ul>\n<li>Friendly, approachable, and service-oriented.<\/li>\n<li>Detail-focused and reliable with a proactive mindset.<\/li>\n<li>Flexible and adaptable to changing priorities in a fast-paced workplace.<\/li>\n<\/ul>\n<hr>\n<\/hr>\n<h3><strong>&#128188; Compensation &amp; Benefits<\/strong><\/h3>\n<ul>\n<li>Competitive base salary (commensurate with experience).<\/li>\n<li>Medical, dental, and vision insurance.<\/li>\n<li>Paid vacation, sick leave, and holidays.<\/li>\n<li>401(k) retirement plan.<\/li>\n<li>Annual performance-based bonus eligibility.<\/li>\n<\/ul>\n<p><\/p>\n<p><span style=\"font-size: 14px\">#LI-HT1<\/span><\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-23869","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Office Administrator - Pasona N A, Inc. | Your Career Partner<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.pasona.com\/en\/job\/office-administrator-3\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office Administrator - Pasona N A, Inc. | Your Career Partner\" \/>\n<meta property=\"og:description\" content=\"Office Administrator \u2013 Schaumburg, IL (Full-Time, Onsite) Be part of an exciting global healthcare company building its U.S. foundation. 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