Business: Electric wire trading company<\/p>\n
<\/p>\n
\ufeff<\/span>Basic Function<\/strong><\/p>\n Handle all accounting tasks and oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly. Office administrator provides general HR administrative & sales support and assists with needs for information from the system, employment files, and other information sources.<\/span><\/p>\n \u00a0<\/span><\/p>\n Essential Duties<\/strong><\/p>\n \u2022 Completes tasks on time and can properly prioritize work.<\/span><\/p>\n \u2022 Maintain filing systems and ensure the proper retention, protection, and disposal of records.<\/span><\/p>\n \u2022 Management of accurate financial records in compliance with US Accounting Standards (US GAAP) and internal policies.<\/span><\/p>\n \u2022 Monthly, quarterly, and annual financial settlement work (Journalizing, provision, account adjustment, etc.)<\/span><\/p>\n \u2022 Manage vendor relationships (inventory, ordering) for office supplies, computers, software, landlord<\/span><\/p>\n \u2022 Identify and resolve all vendor invoice\/purchase order discrepancies with Inside Sales Manager<\/span><\/p>\n \u2022 Management accounts receivable and account payable, invoice processing, payment business, collection business.<\/span><\/p>\n \u2022 Overall response to accounting and tax operations.<\/span><\/p>\n \u2022 Review and report on withholding tax(e.g. 1099 payment)<\/span><\/p>\n \u2022 File all the documents of HR, General Affairs and Accounting<\/span><\/p>\n \u2022 Office and facility\u00a0(Building) maintenance support included.<\/span><\/p>\n \u2022 Plan and coordinate safety and health events including evacuation and monthly check up to maintain good conditions of the facility. <\/span><\/p>\n \u2022 Assistance in budget formulation, forecasting, and differential analysis.<\/span><\/p>\n \u2022 Contact the contracted companies for accounting and legal issues to resolve properly<\/span><\/p>\n \u2022 Ability to plan, coordinate, and execute office projects or events.<\/span><\/p>\n \u2022 Support the onboarding process to include, interviewing, scheduling, and testing of all candidates for openings <\/span><\/p>\n \u2022 Support to manage vendors and HR services including payroll, health benefits, and so on<\/span><\/p>\n \u2022 Maintain employee records and respond to reference requests<\/span><\/p>\n \u2022 Review Employee Handbook periodically<\/span><\/p>\n \u2022 Sorting and distribution of incoming post<\/span><\/p>\n \u2022 Manage annual staff performance evaluation process, work with supervisors to address performance issues<\/span><\/p>\n \u2022 Perform other related duties as assigned.<\/span><\/p>\n \u2022 Assist the dispatched people from Japan for their living and support their life in the US including controlling their passports and working visas.<\/span><\/p>\n \u2022 Assist co-workers in servicing customers including answering incoming calls, faxing, filing and photocopying<\/span><\/p>\n \u2022 Assist other departments upon request \uff08VP, Sales, Inside Sales, Plant\uff09<\/span><\/p>\n \u00a0<\/span><\/p>\n Minimum Qualifications\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n 1.\u00a0\u00a0\u00a0\u00a0\u00a0Education \/ Work Experience<\/u><\/p>\n \u00b7\u00a0\u00a0Bachelor's Degree or the equivalent in Accounting, Finance or a related discipline plus\u00a0\u00a0\u00a0<\/span><\/p>\n \u00b7\u00a0\u00a0Minimum 3years of Accounting related experience<\/span><\/p>\n \u00b7\u00a0\u00a0Must be able to create monthly financial statements<\/p>\n <\/p>\n \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n 2.\u00a0\u00a0\u00a0\u00a0\u00a0Attributes\/skills:<\/u><\/p>\n \u00b7\u00a0\u00a0\u00a0Must be able to handle multiple tasks and wear different hats\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n \u00b7\u00a0\u00a0Required to undertake other duties as may reasonably be required of them\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n \u00b7\u00a0\u00a0CPA title preferable\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n \u00b7\u00a0\u00a0Computer experience required (Windows and Microsoft Office applications)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n \u00b7\u00a0English at <\/span><\/p>\n \u00b7\u00a0\u00a0Understanding in Japanese corporate culture or Japanese language is welcomed<\/p>\n <\/p>\n <\/p>\n ***Above details are subject to change.<\/span><\/p>\n \u00a0<\/span><\/p>\n This job description is intended to provide a general overview of the position and may not include all responsibilities or requirements.<\/em><\/p>\n 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