{"id":23627,"date":"2026-01-08T15:28:00","date_gmt":"2026-01-08T15:28:00","guid":{"rendered":"https:\/\/www.pasona.com\/job\/administrative-specialist\/"},"modified":"2026-03-17T17:35:56","modified_gmt":"2026-03-17T17:35:56","slug":"061233","status":"publish","type":"job_listing","link":"https:\/\/www.pasona.com\/en\/job\/061233\/","title":{"rendered":"Administrative Specialist"},"content":{"rendered":"

Administrative Specialist<\/strong><\/p>\n

Location:<\/strong> Farmington Hills, MI<\/p>\n

(Hybrid options may be considered. 80% at the office)<\/p>\n

Employment Type:<\/strong> Full-time (9am-5:30pm with 30 min unpaid lunch) *May require occasional evening\/weekend work<\/p>\n

FLSA Status:<\/strong> Non-Exempt<\/p>\n

<\/p>\n

Position Overview<\/h3>\n

The Administrative Specialist supports daily office operations by providing administrative, clerical, and coordination support across multiple departments. This role plays a key part in ensuring efficient workflows, accurate documentation, and effective communication with internal teams and external partners.<\/p>\n

<\/p>\n

Key Responsibilities<\/h3>\n
    \n
  • Manage calendars, meetings, conference rooms, and travel arrangements.<\/li>\n
  • Serve as the primary point of contact for phone, email, visitors, and office communications.<\/li>\n
  • Prepare, proofread, and maintain business documents, reports, presentations, and correspondence.<\/li>\n
  • Maintain organized physical and digital filing systems while ensuring confidentiality and compliance requirements.<\/li>\n
  • Manage data entry, databases, and routine reporting; act as administrator for key internal systems.<\/li>\n
  • Oversee office operations, including supplies, equipment, vendors, shipping\/receiving, and inventory control.<\/li>\n
  • Support onboarding, payroll assistance, personnel databases, and general HR-related administrative tasks.<\/li>\n
  • Provide first-level IT support and coordinate issue escalation with the IT team.<\/li>\n
  • Process and track invoices, expense reports, and purchase orders in accordance with company policies.<\/li>\n
  • Prepare and distribute company-wide communications and meeting documentation.<\/li>\n
  • Provide administrative and logistical support for special projects and company events.<\/li>\n
  • Identify and implement improvements to streamline administrative processes.<\/li>\n<\/ul>\n

    <\/p>\n

    Qualifications<\/h3>\n
      \n
    • Bachelor\u2019s degree or equivalent practical experience<\/li>\n
    • Prior experience in an administrative or office support role preferred<\/li>\n
    • Proficiency in Microsoft Office applications (Excel, Word, Outlook)<\/li>\n
    • Strong organizational and time management skills<\/li>\n
    • Excellent written and verbal communication skills<\/li>\n
    • Ability to manage multiple tasks and work independently in a fast-paced environment<\/li>\n
    • Understanding in Japanese language or Japanese working culture especially at newly established office in USA<\/strong><\/li>\n<\/ul>\n

      <\/p>\n

      ***Above details are subject to change.<\/p>\n

      \u00a0<\/p>\n

      This job description is intended to provide a general overview of the position and may not include all responsibilities or requirements.<\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-23627","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings\/23627","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:attachment":[{"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/media?parent=23627"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-categories?post=23627"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.pasona.com\/en\/wp-json\/wp\/v2\/job-types?post=23627"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}