Position Title: Sales & Logistics Coordinator<\/p>\n
Department: Performance Materials Division<\/p>\n
Location: Itasca, IL<\/p>\n
Reports to: Performance Material Division Manager\u00a0<\/p>\n
FLSA Status:\u00a0Non-Exempt<\/p>\n
Pay: $24-27\/hour<\/p>\n
Targeted start date: 12\/11\/2025<\/p>\n
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General Position Summary<\/p>\n
The Sales & Logistics Coordinator is responsible for supporting the Performance Materials Division through efficient coordination of sales orders, logistics, and customer service activities. This position ensures that international and domestic shipments are processed accurately and delivered on schedule while maintaining strong communication with customers, freight forwarders, and internal departments. The role also includes data management, invoicing, and general administrative support to facilitate smooth business operations.<\/p>\n
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Essential Duties and Responsibilities<\/p>\n
Sales and Customer Support<\/p>\n
\u2022\tCoordinate order processing from quotation through delivery, ensuring accuracy and timely response to customer inquiries.<\/p>\n
\u2022\tPrepare and issue sales documents including purchase orders, invoices, packing lists, and bills of lading.<\/p>\n
\u2022\tMaintain effective communication with customers and sales staff regarding order status, shipping schedules, and inventory availability.<\/p>\n
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Logistics Coordination<\/p>\n
\u2022\tArrange and monitor international and domestic shipments, working closely with freight forwarders and warehouses.<\/p>\n
\u2022\tEnsure compliance with import\/export procedures and documentation requirements.<\/p>\n
\u2022\tTrack and coordinate inbound and outbound deliveries to ensure on-time performance.<\/p>\n
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\u2022\tEnter and update order information in the company ERP system.<\/p>\n
\u2022\tMaintain and reconcile inventory records across multiple warehouse locations.<\/p>\n
\u2022\tPrepare and maintain sales and logistics reports using Microsoft Excel and other company systems.<\/p>\n
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Accounting Support<\/p>\n
\u2022\tProcess and verify freight and small-shipment invoices for payment.<\/p>\n
\u2022\tCreate and distribute customer invoices and assist with payment tracking and collection follow-up as needed.<\/p>\n
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Administrative Support<\/p>\n
\u2022\tProvide clerical and administrative assistance to the Division Manager.<\/p>\n
\u2022\tMaintain organized filing systems for sales and logistics documentation.<\/p>\n
\u2022\tAssist with preparation of sales and marketing materials when required.<\/p>\n
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Qualifications<\/p>\n
Education and Experience<\/p>\n
\u2022\tHigh school diploma or equivalent required; associate degree or higher preferred.<\/p>\n
\u2022\tExperience in international shipping or trading company environment is preferred.<\/p>\n
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Knowledge, Skills, and Abilities<\/p>\n
\u2022\tStrong attention to detail and accuracy in data management and documentation.<\/p>\n
\u2022\tExcellent communication and interpersonal skills.<\/p>\n
\u2022\tProficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).<\/p>\n
\u2022\tAbility to multitask and manage priorities in a fast-paced environment.<\/p>\n
\u2022\tBasic understanding of import\/export procedures and freight documentation.<\/p>\n